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Ponca Tribe of Nebraska Tribal Code

PTN Code § 10-5-1
Section 10-5-1. Applications/Documentation

Any individual who wishes to be considered for enrollment with the Tribe shall file an application with the enrollment office. Each application shall be accompanied by the following documents which shall include but not be limited to:

(1) A birth certificate (or baptismal record if no birth certificate was filed) for the applicant listing the parent with Ponca ancestry;

(2) If the Ponca parent is not listed on the birth certificate, a chain of custody DNA test must be done and the results of the test must be submitted directly to the Enrollment Office from the testing lab; the cost of the DNA test is the sole responsibility of the applicant or sponsor of the applicant;

(3) If father is Ponca and not listed on birth certificate, an order recognizing paternity from the Ponca Tribal Court and/or any court of competent jurisdiction;

(4) Birth certificate(s) and/or death certificate(s) and/or baptismal record(s) to prove the claim of lineal descent;

(5) If the applicants name has been changed due to marriage, the marriage license(s) showing the name change;

(6) If the applicants name has been changed due to adoption, the court order showing the name change and the biological parents if necessary.

Ponca Tribe of Nebraska Code § 10-5-1, PTN Code § 10-5-1



PTN Code § 10-5-2
Section 10-5-2. Receipt of Application

Upon receipt of an application with the required documentation, the enrollment office shall review the application to ensure that it is complete and to verify and determine the eligibility of the applicant for enrollment. Every application received shall be stamped received for the date it was received. Upon proper verification, the enrollment office shall submit the application to the Committee for review at its next scheduled monthly meeting. If any application is incomplete the enrollment office shall promptly notify the applicant in writing and suspend further action until the application and/or documentation is complete and submitted to the enrollment office.

Ponca Tribe of Nebraska Code § 10-5-2, PTN Code § 10-5-2




PTN Code § 10-5-3
Section 10-5-3. Notification to Applicant

Every applicant shall be entitled to notice of action taken at each stage of the proceeding, including but not limited to:

(1) Receipt of the application;

(2) Notification of request for further information/documentation;

(3) Action taken by the Committee and Tribal Council;

(4) Notification of rights to appeal if applicant is rejected; and

(5) Action taken concerning appeals, if filed.

Ponca Tribe of Nebraska Code § 10-5-3, PTN Code § 10-5-3




PTN Code § 10-5-4
Section 10-5-4. Applications Filed on Behalf of Minors and Incompetents

Applications filed for minors or incompetents may be made by a parent, legal guardian, next of kin, or a tribal official on behalf of the minor or incompetent. The individual filing the application on behalf of the minor or incompetent shall be responsible to ensure that all procedures required under this Ordinance for filing applications are followed.

Ponca Tribe of Nebraska Code § 10-5-4, PTN Code § 10-5-4




PTN Code § 10-5-5
Section 10-5-5. Burden of Proof

The burden of proving eligibility through documentation for enrollment with the Tribe shall be placed solely on the individual or sponsor filing the application. The 1934, 1935, or 1965 base official membership rolls of the Tribe shall be the authoritative document to be used in establishing eligibility for enrollment.

Ponca Tribe of Nebraska Code § 10-5-5, PTN Code § 10-5-5




PTN Code § 10-5-6
Section 10-5-6. Review by Committee

Upon receipt of a completed application and complete documentation with an initial determination of eligibility by the enrollment office, the application shall be submitted to the Committee at a duly called Committee Meeting for review. The Committee shall review the application and make a determination of the applicants eligibility in accordance with the eligibility criteria set out in the Constitution and this Ordinance. If the applicant is found to be eligible for enrollment, two Committee members shall sign the Committee Report on Application to recommend that the applicant be enrolled. If the applicant is found to be ineligible for enrollment, two Committee members shall sign the Committee Report on Application to recommend that the applicant be denied enrollment. The Committee may table applications only when there is insufficient documentation upon which a determination can be made. The recommendation of the Committee shall be submitted to the Tribal Council at the next duly called Tribal Council meeting in accordance with Section 10-5-7 of this chapter.

Ponca Tribe of Nebraska Code § 10-5-6, PTN Code § 10-5-6




PTN Code § 10-5-7
Section 10-5-7. Approval by Tribal Council

Official enrollment into the Tribe shall be by resolution passed by the Tribal Council. Upon recommendation for enrollment or denial of enrollment by the Committee, the enrollment office shall prepare resolutions for all applicants who are recommended for enrollment and for all applicants who are recommended for denial of enrollment. Resolutions shall be submitted to the Tribal Council at the next duly scheduled Tribal Council meeting. Upon receipt by the Tribal Council of either a resolution enrolling an individual or denying an individual enrollment, the Tribal Council may pass the resolution.

Ponca Tribe of Nebraska Code § 10-5-7, PTN Code § 10-5-7




PTN Code § 10-5-8
Section 10-5-8. Enrollment Notification

Upon passage of the resolution enrolling an applicant into the Tribe, the enrollment office shall immediately add the individual to the Membership Rolls of the Tribe and assign the member an enrollment identification number. The member shall be immediately notified of the enrollment and provided with a certificate of enrollment. If the applicant is denied enrollment, the applicant shall be immediately notified of the denial, the reasons for the denial, and of the right to appeal in accordance with Chapter 9 of this Ordinance. All denial notifications required under this section shall be in writing and delivered by certified mail.

Ponca Tribe of Nebraska Code § 10-5-8, PTN Code § 10-5-8




PTN Code § 10-5-9
Section 10-5-9. Enrollment Certificate

Each individual who is enrolled into the Tribe shall be issued a certificate of enrollment. The certificate shall include the following information:

(1) full name of member;

(2) member's enrollment number;

(3) member's date of birth;

(4) member's social security number;

(5) the member's degree of Ponca blood if they so chose;

(6) the resolution number; and

(7) the resolution date.

All certificates shall be signed and dated by the Enrollment Director.

Ponca Tribe of Nebraska Code § 10-5-9, PTN Code § 10-5-9




PTN Code § 10-5-10
Section 10-5-10. Re-evaluation of Applications

Should the Enrollment Office or Committee find that a applicant misrepresented or omitted facts which may have made him/her eligible/ineligible for enrollment when filing their application, his/her application shall be halted and reevaluated. The applicant shall be notified in writing via certified mail of the steps that will be taken in this action and the information/documentation/misrepresentations that needs clarification or is missing from their file. They will also be notified that they have thirty (30) days to submit what has been requested. If the applicant does not return the requested information/documentation when the thirty (30) days has expired the Enrollment Office shall notify the applicant at least fifteen (15) days in advance that membership will be denied at the next Committee meeting and that they may attend to present evidence that they feel will prove their right to membership and that they can still submit the requested information/documentation. The applicant shall be notified in writing via certified mail if they are denied membership with their right of appeal in accordance with Chapter 9 of this Ordinance. The Committee or Enrollment Office may re-evaluate disapproved applications after the time limitations for appeals have expired if the applicant can produce evidence/documentation which would have made him/her eligible when applying but was not available when the original applications was filed or during the appeal period.

Ponca Tribe of Nebraska Code § 10-5-10, PTN Code § 10-5-10




PTN Code § 10-5-11
Section 10-5-11. Re-Evaluation of a Member

If it is found that a member misrepresented or omitted facts/documentation the member shall be subject to disenrollment. The member shall be notified in writing via certified mail of the steps that will be taken in this action and the information/documentation/misrepresentations that needs clarification or is missing from their file. They will also be notified that they have thirty (30) days to submit what has been requested. If the individual does not return the requested information/documentation when the thirty (30) days has expired the Enrollment Office shall notify the member at least fifteen (15) days in advance that their file will be subject to disenrollment at the next Committee meeting and that they may attend to present evidence that they feel will prove their right to membership and that they can still submit the requested information/documentation. The member shall be notified in writing via certified mail if they are disenrolled with their right of appeal in accordance with Chapter 9 of this Ordinance, or if all actions have ceased because of submission of proper information/documentation.

Ponca Tribe of Nebraska Code § 10-5-11, PTN Code § 10-5-11



PTN Code § 10-5-12
Section 10-5-12. Dis-Enrollment Without Notification

Notification will be mailed via certified mail if a member is disenrolled. If the first notice is returned to sender a second notice will be sent; if the second notice is returned disenrollment will proceed without further notification. A final notification will be mailed via certified mail stating that disenrollment has taken place.

Ponca Tribe of Nebraska Code § 10-5-12, PTN Code § 10-5-12

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