PAP.11.2.180 Non-Construction Performance Reports

(a) The Tribe must submit performance reports at the interval required by the awarding agency to best inform the agency of improvements in program outcomes and productivity. The awarding agency shall prescribe the frequency with which the performance reports will be submitted.

(1) Intervals must be no less frequent than annually or more frequent than quarterly except in unusual circumstances.

(2) More frequent reporting may be necessary:

(A) For the effective monitoring of an award or

(B) When it could significantly affect program outcomes.

(3) Annual reports are typically due ninety (90) calendar days after the reporting period, refer to award document.

(4) Semiannual or quarterly reports must be due thirty (30) calendar days after the reporting period.

(5) The awarding agency may require annual reports before the anniversary dates of multiple year awards.

(6) The final performance report is typically due ninety (90) calendar days after the period of performance end date, refer to the award document.

(7) If a justified request is submitted by the Tribe, the awarding agency may extend the due date for any performance report.

(b) The Tribe must submit performance reports using approved government-wide standard information collections when providing performance information. The department director shall submit a performance report for each award which contains brief information on the following for each program, function, or activity involved:

(1) A comparison of actual accomplishments to the objectives of the award established for the period.

(A) Where the accomplishments of an award can be quantified, a computation of the cost (for example, related to units of accomplishment) may be required if that information is useful.

(B) Where performance trend data and analysis would be informative to the program and the awarding agency, the agency should include this as a performance reporting requirement.

(2) The reasons why established goals were not met, if appropriate.

(3) Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.