PAP.2.13.050 Items to Be Inventoried and Included in the Property Register

(a) Equipment. All equipment items having a unit cost of more than $5,000 and an expected useful life of more than one year shall be inventoried as reportable equipment. These items will be reconciled to the equipment purchases line item in the financial statements.

(b) Sensitive Equipment. Sensitive equipment is defined as all firearms and other property that is subject to theft and pilferage of these additional items can be considered sensitive at the discretion of the Tribe. All sensitive equipment will be inventoried regardless of cost. These items will be given a tag number to track in the inventory database system.

(c) Traditional Items. Native American traditional artifacts and other culturally relevant property owned by the Tribe will be maintained according to traditional law and custom.

(d) Leased Equipment. Equipment that is leased shall be accounted for as part of the regular property management system and assigned an identification number. Leased items will be maintained on a tracking system separate from items listed in the contents and equipment general ledger accounts.

(e) Transfers. Property that has been loaned to another Tribe or Agency shall be accounted for as part of the regular property management system. "Transfer of Equipment" forms must be completed, approved, and attached to the asset record for each item transferred.

(f) Equipment with Motors. Equipment with motors shall either be tagged or assigned an identification number. In the case of vehicles, the VIN number will be used. For other items the serial number will be used. In most cases, a tag number is still assigned.

(g) Intellectual Property. Copyrights or any other intellectual property that has value, and in the property of the Tribe shall be maintained by the IT Director and/or the Custodian.