PAP.5.13.020 Purchase Order Procedure

All employees of the LCO-CHC shall comply with procurement law and policy of the Tribe as established in Chapter PAP.2 of the LCOTCL – Property and Procurement Policies and Procedures. The proper procedure for purchase orders are as follows:

(a) Acquire the Requisition Order Form from the Finance Department Office or utilize the Requisition form template in Excel.

(b) See your Department Head or Director and discuss the purchase and acquire his/her signature approval.

(c) Acquire Finance Department signature approval to makes sure purchase is allowable in the budget.

(d) The Department Head or Director, if other than Health Director, will take the request to your Health Director for his/her final approval or disapproval.

(e) Once all the approvals are obtained, it is then brought to the Purchasing Clerk for processing.

(f) Upon receiving items ordered, the packing slips must be checked off, signed, and returned to purchasing clerk for payment.

(g) Failure to follow the proper procedure may result in not receiving the items or having to pay for them out-of-pocket.