PAP.7.7.050 Personal Time off

(a) Employees shall be provided on July 1 or at the beginning of their contract year thereafter, paid Personal Time Off (PTO) at the following rates:

(1) Ten-month employees, ten (10) days for a total of 80 hours per year.

(2) Twelve-month employees, twenty-four (24) days for a total of 288 hours per year.

(3) Part-time employees, prorated leave commensurate with appointment. For example, a ten-month employee scheduled to work twenty hours a week shall receive 50% of the PTO rate or five (5) days for a total of 40 hours per year.

(b) In no circumstance will employees accrue any amounts over the maximum designated accumulations stated above. If an employee is on any leave without pay the employee will not accrue any PTO until the employee returns to a full time status. An employee who quits his or her employment without providing at least a four (4) week notice will forfeit any accrued PTO unless otherwise approved by his or her department head or director in collaboration with the School Director.

(c) For purposes of calculating length of service it will be the responsibility of the employee to provide the Human Resources Director with a statement from other Lac Courte Oreilles Tribally controlled entities stating the start and end dates.

(d) Prior to the utilization of accrued PTO, Employees must schedule and have the use of accrued PTO time approved so it will not interfere with job responsibilities, except as otherwise provided by law. If an employee is on PTO and there is early release or closure of the employee's worksite, the employee shall be credited any such leave during the period of early release or closure. If requesting PTO time, employees shall obtain prior authorization at least two weeks or ten (10) working days in advance of the leave date. The department head or director may or may not approve such request depending on a variety of factors, including availability of substitutes, special events, and schedules. In extreme emergency situations the School Director, in consultation with the employee's department head or director, may waive the ten (10) day notification provision, if requested by the employee in writing citing the reason.

(e) To utilize PTO for unscheduled absences, employees must notify the School pursuant to Section PAP.7.5.110 of this manual. If an Employee is absent from work for 3 days or longer, which is related to an illness or other medical related issues, a Physicians excuse must be provided that substantiates their absence.

(f) Probationary employees will not be able to use PTO during their 90 day probationary period unless it is for extreme circumstances with approval of their department head or director and concurrence of the School Director.

(g) Use of Paid and Unpaid Leave. Employees who have accrued PTO must use paid leave first and then take additional approved leave as unpaid leave.