PAP.9.13.090 Travel and Expense Reimbursement
All team members of the Gaming Enterprises shall comply with Travel law and policy of the Tribe as established in Chapter PAP.3 of the LCOTCL – Travel Policies and Procedures. This Travel Policy establishes the rules governing travel by all employees of the Tribe, including all employees of the Gaming Enterprises in the performance of their official job duties on behalf of the Gaming Enterprises ("Business Travel") and the purchase or use of modes of transportation, such as personal automobiles, tribal vehicles, rental vehicles, tolls, parking, accommodations, air fare, etc. (collectively "Travel Services").
(a) Team members will be reimbursed for all business expenses which are for a clear and necessary business purpose, reasonable in amount and in conformance with company policy and expense budgeting procedures.
(b) Expense reimbursement is on an entitlement or per diem basis. Team members will be reimbursed only to the extent of actual documented expenses incurred.
(c) Falsification of expense vouchers is a matter of major misconduct. Disciplinary action will be taken in those cases where there is evidence that this had happened, up to and including the possibility of termination.
(d) Purpose of Attendance. Attendance at these functions is to provide technical training for team members; to obtain current data on government and business policies and trends; to maintain regulatory relationships; and to maintain and develop current and potential business contracts. Because of this, it is required that team member's time be spent in the direct participation of programs and discussions at the function.
(e) Business Trips. It is the policy of the Gaming Enterprises to reimburse team members for actual expenses incurred while traveling away from home on required business for the Gaming Enterprises. Mileage reimbursement will also be made for business travel purposes.
(f) Combined Business/Pleasure Trips. The Gaming Enterprises will reimburse team members for the business expense portion on a combined business/pleasure trip provided that the primary purpose of the trip was for business and has been given prior proper approval.