PAP.9.4.120 Personnel Action Form

(a) The Personnel Action Form is to be used to initiate any change in a team member's status involving:

(1) New Hires

(2) Full Time to/from Part Time

(3) Wage/Salary adjustments

(4) Promotions

(5) Transfers

(6) Evaluations accompanied by paperwork

(7) Resignations or Terminations

(8) PTO

(9) Vacation

(10) All Leaves of Absence (Medical and Personal) start /return

(b) All Personnel Action Forms dealing with any personnel or employment issue must be reviewed and approved by a member of the Executive Management Team.

(1) This form is to be initiated by the department Director/Manager. For all changes, the Personnel Action Form must be approve and signed by the department Director/Manager and a member of the Executive Management Team, except for PTO. Copies of the completed Personnel Action Form are to be given to the Payroll Department and to the hiring department after all processing has taken place. The original is placed in the team member's personnel file located in the Human Resources Department.

(2) It is critical that in issues affecting any status of a team member, the Personnel Action Form must be filled out correctly and immediately sent to the Human Resource Department. The Personnel Action Form must include proper documentation and explanation of change and/or issue being covered by the Personnel Action Form.

(3) Paperwork cannot be initiated at a level lower than Director/Manager unless the individual has been given signature authority for this action. A team member may have access to his/her personnel file within twenty-four (24) business hours of the team member request.